Xerox ConnectKey Technology – the Ultimate Tool for Small Businesses in Moline, Illinois

Xerox ConnectKey Technology – the Ultimate Tool for Small Businesses in Moline, Illinois
Xerox ConnectKey Technology the Ultimate Tool for Small Businesses in Moline, Illinois

Technology is one essential factor in maintaining a competitive edge for any business, large or small. Companies in Moline, Illinois, can realize many benefits from implementing proven technical tools such as Xerox ConnectKey.

ConnectKey combines the benefits of improved productivity, reduction in hard-copy documents, and streamlined business processes in a single solution.

What Is Xerox ConnectKey?

ConnectKey is a cutting-edge technology built to meet the needs of today’s digital workplace. Businesses have traditionally run on paper documents generated from multiple printers, faxes, and copiers. With ConnectKey and modern multifunction printers, this platform streamlines even small companies to electronic document routing and management, powered by customizable workflow.

Enabled by cloud connectivity, business documents are distributed to the correct individuals or workgroups at internet speed, allowing efficient collaboration between employees, vendors, and customers.

ConnectKey is designed specifically to take advantage of wireless devices, so that documents can be shared, viewed, edited, and printed from any device, whether in the office, across town, at home, or on the road. With the built-in functionality of these tools, employees are instantly more productive, saving small businesses time and money.

How Does ConnectKey Work?

Many companies are not aware of the considerable cost of managing paper documents. Each phase in the life of a paper document costs businesses in dollars and employee efficiency, as well as:

  • Paper and printer
    supplies
  • The power to run
    multiple printers, copiers, scanners, and fax machines
  • The time spent in
    copying, mailing, printing, and filing paper documents
  • The valuable space for
    equipment, filing cabinets, and other document storage

ConnectKey Technology replaces outdated printers and other document equipment with the latest multifunction printers that scan, fax, copy, and print in one single, cloud-connected device. No longer are employees tied to a single printer on their desktop or to a network printer. Multifunction printers (MFPs) can be shared by teams or workgroups from anywhere, anytime, from any device.

Customizable workflow brings new efficiency to standard office processes:

  • Sales orders received
    from customers can be directed electronically to the right employees to fulfill
    them, speeding customer service
  • Purchase orders are
    routed automatically for the appropriate approvals, then routed to vendors –
    all electronically
  • Invoices can be
    created and sent to customers digitally and stored in the cloud for processing
    payments and reference
  • Scan paper documents
    directly to the cloud for storage, editing, and quick retrieval

With ConnectKey-enabled printers, each user can customize their profile to meet the needs of their processes, saving everyone time. MFP devices include intuitive control panels that are familiar to today’s workforce, utilizing an interface similar to tablets and smartphones, including gesture-based functions.

How Xerox ConnectKey Benefits Small Businesses

ConnectKey is not designed only for large enterprises with vast arrays of printers and thousands of employees. Small businesses in Moline, Illinois, can reap many advantages from implementing MFPs managed by ConnectKey:

  • Security – ConnectKey
    incorporates secure management of documents. This includes management control
    over what users or teams have access to specific printers or functionality.
    This provides controls such as enabling HR teams to route confidential
    information to a printer without immediate printing. Printing is delayed until
    the employee arrives at the printer and authorizes it with a password or secure
    card scan. Even QR codes can be utilized to enhance printing security.
  • Document protection
    ConnectKey Technology incorporates encryption and protection from malware to
    keep your documents safe from unauthorized access. One of ConnectKey’s most
    robust features is its focus on data security, including protecting documents
    from data breaches. Firmware Verification further ensures that devices are
    authorized for connectivity, adding another layer of protection from
    illegitimate use.
  • Workflow
    customizable workflow is a benefit that streamlines document creation and
    distribution, increasing efficiency.
  • Translation – ConnectKey
    MFPs can automatically translate documents digitally between any supported
    languages automatically.
  • Cloud connectivity
    secure storage and routing of electronic documents through any major cloud
    storage service.
  • Mobile workforces
    create, print, edit, and distribute from anywhere, with any device.
  • Reduced cost
    eliminate disparate devices such as scanners and multiple printers, replacing
    them with modern, energy-efficient multifunction printers.
  • Sustainability
    enhance green initiatives through removing paper documents, replacing them with
    digital versions.
  • Productivity
    eliminate paper-handling tasks, providing more time for productive work that
    focuses on customers or adds real value to the business.
  • Document sharing
    electronic documents can be viewed and edited by any authorized employees or
    users, enabling efficient collaboration and speeding business processes – again
    saving companies time and money.

With all the benefits available from ConnectKey Technology, how do small businesses get started with this digital transformation?

Partner with Cartridge Ink Quad Cities for
Xerox ConnectKey

Cartridge Ink Quad Cities has the business and technical experience and quality multifunction printers that will modernize your office and boost productivity.

Contact Cartridge Ink Quad Cities
today for more information on implementing ConnectKey Technology in your
business.